Who collects your travel data, who keeps it, and what the rules say
Plain, sourced answers on API, PNR, biometrics, data controllers, hosting, retention and oversight at borders, with dated country records. Updated 19 October 2026.
How passenger data works
- Access logging and audit trails
What access logs for passenger data must record, how long logs are kept, who may read them, and what an audit found when controls failed.
- Advance Passenger Information (API) explained
What API data is, which fields airlines send, who receives it, the legal basis, how long it is kept, and examples from four jurisdictions.
- API and PNR compared
How Advance Passenger Information differs from Passenger Name Record data in source, fields, timing, recipient, legal basis and retention.
- Biometric data at borders
Which fingerprints and facial images border agencies collect from travellers, the legal basis, who holds the records and how long they are kept.
- Interactive API and board or no-board decisions
How interactive Advance Passenger Information lets border authorities answer board or no-board at check-in, with US, Canadian and UK examples.
- Passenger data breaches
What counts as a passenger data breach, who must be told and how fast, and what a US audit found after border biometric images were stolen.
- Passenger data retention
How long governments keep PNR, API and biometric records about air travellers, what must be masked or deleted, and what the EU Court of Justice ruled.
- Passenger Name Record (PNR) data explained
What PNR data is, the 19 EU data elements, who sends and receives it, the legal basis, retention rules and the 2022 EU Court of Justice ruling.
- Where passenger data is hosted
Where governments store API, PNR and biometric passenger records, what laws say about servers and location, and how donated and vendor systems fit in.
Rules and oversight
- Data controller vs processor at borders
Who decides why and how API and PNR data are processed, who processes them on instructions, and how EU, Kenyan and Philippine law split the roles.
- Data sovereignty and border systems
Where border and passenger data must be stored, who can reach it, and what Kenyan, EU, Philippine and UN rules say about hosting and transfer.
- Passenger data clauses in border contracts
The terms that decide who holds passenger data in border systems: data location, fees, funding, gateway providers and what official records publish.
- Passenger Information Units
What a Passenger Information Unit does with API and PNR data, the EU rules that govern it, the limits set by the EU Court of Justice, and examples.
- The EU PNR Directive (Directive (EU) 2016/681)
What the EU PNR Directive requires of airlines and Member States, the 19 data elements it covers, retention rules, and what the EU Court of Justice ruled.
- UN Security Council Resolution 2396 and ICAO Annex 9
What Resolution 2396 (2017) asks of states on API, PNR, watch lists and biometrics, and how ICAO Annex 9 sets the passenger data standards.
- Who oversees passenger data
The bodies that check how governments use API and PNR data: data protection authorities, data protection officers, courts and UN standards.
Country records
- Bangladesh: passenger data record
What Bangladesh law says about personal data, who regulates it, and where plans for an Advance Passenger Information System stand.
- Democratic Republic of the Congo: passenger data rules and border system records
The DRC's 2023 Code du numérique, the status of its data protection authority, and the Securiport immigration system contract and US$30 fee.
- Ghana passenger data record
What is on the public record about Ghana's API and PNR systems, the aviation security directive behind them, and the Data Protection Commission.
- Kenya passenger data record
What passenger data Kenya collects from airlines and travellers, which agency receives it, how long it is kept, and the US$4.95 API/PNR fee.
- Nigeria: passenger data record
How Nigeria collects advance passenger data, which agency receives it, what the Nigeria Data Protection Act 2023 covers, and where e-gates stand.
- Philippines: passenger data record
How the Philippines collects advance passenger data, what the Data Privacy Act says, and the status of e-gates and the CAISS border fee proposal.
- Senegal: passenger data rules and border system records
Senegal's 2008 personal data law, the CDP, the airport biometric security fee collected for Securiport, and the contract's reported 2026 expiry.
- Sierra Leone: passenger data rules and border system records
Sierra Leone's planned data protection law, the Securiport airport security fee, its July 2026 suspension and special audit, and equipment records.
- The Gambia: passenger data rules and border system records
Data protection law status, the Securiport airport contract, National Audit Office findings and official and company responses in The Gambia.
Passenger Data Explained is a public-interest reference site. It is not a government website. Our methodology page explains how we check every figure.